How to Submit an Event Request

It's easier than it looks! Really it is.

LOG IN to the system and click on EVENTS ANNOUNCEMENTS in your member profile.  Click on the link “Submit an Event Request”

STEP 1: Terms & Conditions
Read and agree to Terms & Conditions.   Please be sure you have read and agree with Terms and Conditions before continuing.   Click "CONTINUE"

STEP 2: Event Request Form

• Fill in all fields with the details of your event.  Event start date cannot be less than three weeks from “today”, due to the time needed for invitation cycle reminders.
• MAX ATTENDEES:  enter the maximum number of people your event can handle.  (If over 500, your event will be considered a “regional” event and will require Calendar Admin assistance.)
• EVENT COST:  enter the cost of the event as $$.cc (no dollar sign).  Please enter a base price for the event.  If you have different pricings based on activities, 1 day, 2 day, hotel / transportation, etc., please detail them in “Event Description”.
• RSVP/Contact Name / Number :  Enter name and phone number of person to be contacted about the event.
• RSVP/Contact Email :  This defaults to YOUR email. If contact email is different, please overtype with the correct information
• EVENT DESCRIPTION: include full event details in your description:  hosting chapter or chapters, hotel accommodations / contact and cost, local transportation, schedule of activities, entertainment, menus, etc.  Invitation Examples:

{your chapter name – RHS chapter} is going to / planning / hosting {whatever the event is} – please join us!
3rd Annual {event}; hosted by {RHS chapter/s}
We’re going to {HOOT}!  Come out to play with the {your chapter name - RHS chapter}.
Attention Red/Pink Hatters -- Please join {your chapter name – RHS chapter} For {EVENT} at {LOCATION}

• EVENT ADDRESS/DIRECTION:  address / location of event, directions as needed. Include city and state/province (country), directions as needed.
• Will you have Vendors at your event?  Please answer as applicable.
• When done, click "CONTINUE"

STEP 3: Event Details Preview page.
Preview your event.  If all is correct, press CONTINUE.  If not, press EDIT DETAILS to go back and edit / review the invitation.   Press CONTINUE when done.

STEP 4: Are you sending invitations? Do you want to send invitations?
Using our Invitation Search feature, (city and state / province OR zip / postal code and miles radius), you can easily invite other chapters / Purple Perks members within a certain region to “come out and play!”  Members will see their invitations when they login on our website www.redhatsociety.com, in their profile “Events Announcements” area.

Individual invitations cannot be sent to the entire RHS membership, or to multiple regions / states.  If your event is a large one (over 500 attendees), considered "regional". or you want to invite EVERYONE, we suggest y ou submit your event to the Calendar only, and/or limit your search/send invitations to your local area. Event invitations can only sent once. After that, a member may flag an event and send reminders to herself. New information/updates about the event may be communicated via email to those members that RSVP/contact you about the event.

Click YES! if you wish to do an invitation search and send (includes Calendar submission).  Click NO!  if you only want to submit your event to the Calendar ONLY.

STEP 5: Invitation Search Criteria
When would you like to send the invitation to your event? (mm/dd/yyyy)
Enter a date far enough in advance of the event to allow members plenty of time to view their invitations and respond to you.  Must be a minimum of three weeks before the event.

Select your search criteria.  For large "regional" events, please specify your invitation search criteria: cities, states/provinces, or give the event location zip/postal code and mile radius. The Calendar Admin will contact you if additional information is needed.